Article 5 - Executive Board and Officers
5.1 Officers of NIHL shall be a President, a Vice President, a Secretary and a Treasurer. These four (4) officers shall be elected for a two (2) year term in accordance with the provisions of Article 4, Paragraph 8 of these By-laws.
5.2 The duties of the President shall include presiding at all meetings, calling any special meetings he or she deems necessary, make emergency decisions not covered in the By-Laws and representing NIHL in all other ice hockey functions and meetings.
5.3 The functions of the Vice President shall include assuming all powers of the President in the President’s absence and acting for the President in cases such as absence. In addition, the Vice President will nominate a “Rules & Ethics Committee” for approval by the Executive Board.
5.4 The duties of the Secretary are to keep minutes of each meeting, keep an updated listing of the Board Directors, and have notices and minutes of all the meetings emailed to the Board Directors and to each member organization, and to be an active member of the Tournament Committee. The Secretary shall handle all correspondence on behalf of NIHL when so required by the President. The Secretary shall also assume the duties of the President and Vice President in their absence. The Secretary shall have custody of and properly keep the corporate records; have custody of the corporate seal and shall affix it to all papers and documents whenever the seal is required. The Secretary, in conjunction with the Treasurer, shall be responsible for filing all necessary State and Federal reports, fees and taxes.
5.5 The duties of the Treasurer are to keep full and correct account of receipts and disbursements and to deposit all monies and other valuable effects in the name and to the credit of NIHL, in such bank(s) as may be designated by the Executive Board and approved by the Board of Directors. The Treasurer shall issue invoices as necessary and take appropriate action to assure that all monies due to NIHL are collected. The Treasurer shall sign and issue checks for expenditures only as approved by the Executive Board. The Treasurer shall keep proper vouchers for all such disbursements; shall report on financial conditions and transactions at all meetings if requested, shall prepare and monitor an annual budget, and shall render an Annual Financial Report. A certified public accountant shall be engaged to render an opinion on the Annual Financial Report so as to comply with the requirements of the Illinois Attorney General's office for not-for-profit corporations. The Treasurer will provide NIHL’s independent certified public accountant the financial records as required to render such opinion. The Treasurer, in conjunction with the Secretary, shall be responsible for filing all necessary State and Federal reports, fees and taxes.
5.6 A Nominating Committee, consisting of at least three (3) Representatives, shall be appointed by the President and approved by the Board of Directors. The Nominating Committee shall prepare a slate of candidates to serve if elected and shall present the slate no later than the NIHL Board of Directors meeting immediately preceding any meeting at which an election will be held.
5.6.1 Additional nominations may be made by the Representatives by presenting written nominations to the Secretary no later than the NIHL Board of Directors meeting immediately preceding any meeting at which an election will be held.
5.6.2 The Secretary shall notify Representatives of all nominations by means of minutes, notices or phone calls. Whenever there is more than one (1) candidate for an office, voting shall be by secret ballot.
5.7 The Executive Board consists of the President, a Vice President, a Treasurer, a Secretary, an at large Executive Board Member, a Registrar, a Tournament Director, a Rules & Ethics Chairperson, and any additional appointees as determined by the President. The President shall act as Chairman of the Executive Board. This Executive Board shall be charged with assisting the President in formulating policy and carrying out the work of NIHL, and, where necessary, having and exercising the authority of the NIHL Board of Directors during those times when the Board of Directors is not in session. Some members of the Executive Board may be compensated for their services with the approval of the Board of Directors.
5.8 The Executive Board may appoint special committees to aid and assist the Executive Board in the management of the affairs of NIHL. Such committees may include, but are not limited to, functions such as scheduling, awards, tournaments/play-offs, and rules & ethics. Membership on committees is not restricted to members of NIHL or to the Board of Directors.
5.9 NIHL shall require Executive Board approval of all contracts requiring aggregate payments in excess of $30,000 or obligate the League to a period in excess of 12 months. Additionally, NIHL shall require Board of Directors approval of all contracts requiring aggregate payments in excess of $75,000 or obligate the League to a period in excess of 36 months.
