Article 4 - Board of Directors
4.1 The Board of Directors shall consist of one Representative from each member organization plus any elected NIHL officers who are not a designated representative of a member organization and the immediate Past President who shall serve in a non- voting, advisory capacity. Each member organization in good standing shall be entitled to one (1) vote on all matters that come before the Board of Directors at any meeting.
4.2 Each member organization shall designate two (2) representatives, one to be designated as the official voting Representative and the other as the Alternate Representative. In the absence of the member organization’s designated official voting Representative, votes by the member organization’s Alternate Representative or member organization’s President shall be accepted.
4.3 The names of the Representatives from each member organization shall be given, in writing or via email, to the NIHL Secretary prior to the June meeting and whenever a member organization replaces a representative. The Secretary is to be notified as to each club’s choice of Alternate Representative by the September meeting. If a NIHL Board of Directors vote is pending, the NIHL Secretary must receive e-mail notification at least 48 hours in advance of the scheduled meeting if a member organization’s Representative or Alternate Representative cannot attend the meeting.
4.4 All matters concerning the conduct of NIHL shall be managed by the Board of Directors. The Board of Directors shall elect a President, Vice President, Secretary and a Treasurer in accordance with the provisions of Article 5 of these By-Laws. Vacancies in any office, other than President shall be filled for the unexpired term by an appointment by the President with the consent of a majority of the members of the Board of Directors present, in person at any regular or special meeting of the Board of Directors. A vacancy in the office of President shall be filled for the unexpired term by the Vice President.
4.5 A majority of the Board of Directors present, in person shall constitute a quorum for any meeting.
4.6 Proxies from Representatives shall be in writing and shall be presented to the President before the start of a meeting. The Alternate Representative is empowered to cast the vote of a member organization, without a proxy, in the absence of the Voting Representative. Proxies shall not be counted in determining whether a quorum is present for any meeting.
4.7 A substitute Representative, with a proxy, shall be permitted to vote, except that motions to (1) terminate the membership of a member organization, (2) revise or amend the NIHL By-Laws, or (3) change the Rules and Regulations may be voted by proxy only when a Representative has specified in the written proxy how the member organization’s vote is to be cast.
4.8 A biennial meeting of the Board of Directors, for the purpose of electing officers, shall be held in May of each odd numbered year. Monthly meetings will be held. A meeting may be deferred by the President, unless a member organization has requested in writing that a specific matter be considered at the next meeting. Special meetings may be held at any time on the call of the President or at the request, in writing, of twenty-five (25) percent of the organizations. At least one week’s written notice is to be given to all Representatives of any meetings. For the purposes of this By-Law, notices given by facsimile transmission or e-mail transmission, or as disseminated on the league schedule shall be deemed as a written notice.
4.9 Any member organization that does not send a representative to a Board of Directors Meeting shall be subject to the following:
1st time $125.00 fine
2nd time $175.00 fine
3rd time $275.00 fine
4th time the matter will be referred to the Rules & Ethics Committee plus $500.00 fine.
